Procurement Operation

• Issue purchase order (PO) in the system according to the Purchase Requisitions, aligning with standard procedures and confirming delivery with suppliers.
• Gather quotation from suppliers and closely work with requestors to evaluate bid results, if required.
• Negotiate favorable price, terms, and conditions with suppliers to maximize value and minimize risk.
• Monitor contracts and orders and expedites delivery, reconcile discrepancies between invoices and purchase orders, arbitrates disputes between users and suppliers.
• Source potential products based on user demand and market trend. 
• Conduct or assist pre-bid meeting and public bid opening as required. 
• Work closely with AP and suppliers on all invoice holds.
• Monitor and ensure adherence to procurement policies, procedures, and regulations.
• Develop and maintain efficient procurement processes and workflows.
• Collaborate and communicate effectively with internal business clients across different organizational levels and functions to clarify procurement goals and objectives, address queries and issues.

Supplier Management: 

• Identify and evaluate potential suppliers based on quality, pricing, and delivery capabilities.
• Build and maintain strong relationships with suppliers, promoting effective communication and collaboration.
• Conduct regular supplier performance evaluations and address any issues or concerns.
• Works closely with key suppliers to generate innovative ideas which enable business growth or improve process efficiency.

Contract Management:

• Prepare and review procurement contracts, ensuring compliance with legal and company requirements.
• Coordinate with legal and finance teams to finalize and execute contracts.
• Monitor contract performance, enforce contract terms, and resolve any contract-related disputes.

Cost Control:

• Identify cost-saving opportunities without compromising quality or project timelines.
• Analyze market trends and pricing to make procurement decisions.

• Bachelor’s degree in business administration, procurement, supply chain management, or a related field.
• Minimum 3 years of purchasing, buying or merchandising experience.
• Have critical thinking, analytical, problem solving and strong negotiating skills.
• Detail-oriented and highly organized
• Good time management.
• Possess a sense of urgency.
• Adaptive and able to work independently within procedural guidelines.
• Effective communication and interpersonal skills
• Proficiency in procurement software and MS Office applications.
• Good communication in English