- Schedule Management: Coordinate and manage the Vice President’s calendar, including scheduling meetings, appointments, and travel arrangements.

- Communication: Act as the primary point of contact for internal and external communications on behalf of the Vice President. Handle correspondence, and screen incoming calls and emails.

- Document Management: Prepare, compile, and distribute documents for meetings, presentations, and reports. Maintain an organized filing system both electronically and physically.

- Meeting Support: Arrange and support meetings by preparing agendas, taking minutes, ensuring follow-up on action items, and managing logistics.

- Project Assistance: Support the Vice President in project management tasks, tracking project timelines, and coordinating with other departments or external stakeholders.

- Event Coordination: Plan and execute events, including team meetings, conferences, and special events as required.

- Expense Management: Oversee expense reports and manage budget allocations for office and travel expenses.

- Confidentiality: Handle sensitive information with absolute confidentiality and professionalism.

- Education: Bachelor’s degree in Business Administration, Management, or related field preferred.

- Experience: Minimum of 3-5 years of experience in an administrative or executive support role, ideally supporting senior management.

* Skills:

- English Proficiency: Advanced proficiency in English, both written and verbal, with the ability to communicate effectively in a professional environment.

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Advanced proficiency in Chinese is considered a significant advantage

- Exceptional organizational and time-management skills

- Excellent written and verbal communication abilities

- Ability to prioritize tasks in a fast-paced environment

- High level of discretion and confidentiality

- Proactive problem-solving skills

- Experience with project management tools is a plus

* Personal Attributes:

- High degree of professionalism and integrity

- Strong interpersonal skills with the ability to interact with staff at all levels

- Adaptable with a willingness to take on new challenges

- Detail-oriented with a commitment to accuracy

* Benefits:

- Competitive salary

- Comprehensive health, dental, and vision insurance

- Paid time off and holidays

- Professional development opportunities