*** General Description

This position is responsible for the professional image of the company through handling all incoming calls and receiving guests courteously, accurately and professionally; Handle other administration tasks.

*** Specific Accountabilities

- Reception

1. Greet all visitors courteously and cheerfully. Make sure visitors are placed in meeting room/

area. Prepare beverages for visitors.

2. Deliver transportation document to customers as requested by respective staff.

3. Ensure reception area is clean and tidy.

4. Make sure the firm’s marketing brochures are well placed in the meeting room/front

office.

- Telephone

1. Handle all calls courteously, precisely and professionally in clear and friendly voice.

2. Screen all incoming calls and transfer correctly to appropriate persons.

3. Take comprehensive messages when receiver is busy or absent and pass them to the

respective staff immediately.

- Administration

1. Obtain and renew visas, residence cards for expect staff and company visitors.

2. Organize air ticket and/or hotel accommodation for company personnel or visitors.

3. Order office supplies (stationeries, pantry items…) as approved in accordance with company procedures. Control and maintain records of use of the same.

4. Organize dispatch of post and couriers. Maintain records of out going mails sent by couriers

in order to give full information to rechargeable expenses relating to posting.Pick up packages

from the post office.

5. Liaise with building management to solve any household issues.

6. Deal with local authority, when required, such as telephone, water and electricity supply

agencies etc.

7. Pickup in-coming faxes and distribute to respective staff.

8. Prepare beverages for visitors when designated staff is not available.

9. Deal with any additional tasks arising from time to time.

- Minimum bachelor’s degree of Business Administration or related

- Fresh Graduated encourage to apply

- Good command of English & Microsoft Office.

- Skills and Competencies

- Good in telephoning and reception skills.

- Good at office management.

- Friendly and open minded personality

- Female is preferable