Implements internal controls and financial management systems for the country office

• Responsible to update, monitor and maintain local amendments, captured in the country supplement to the
• Overseas Finance and Administration Manual to reflect adaptations to agency policies and procedures, based on local law requirements.
• Coordinates project participation in internal and external audits, provides supporting documentation, assists with the completion of management letters, and implements assigned corrective actions related to financial and administrative system.
• Prepare and send to HQ high quality monthly, quarterly and annual financial reports according to established formats and calendar
• Timely filling all annual statements to government authorities for tax, pension, and other legal obligations as necessary.

Manages financial and administrative functions of the Project and Project office

• Compiles financial data for the annual budget and forecasting exercises together with the COP, and other project leadership. Supports country program leadership and project managers in regularly analyzing project’s budget variances.
• Support the development of new budgets, modifications, and cost extensions in collaboration with HQ Finance and Program teams.
• Supervises general accounting functions including preparation of accounting books, journal entries, payment and receipt vouchers, check/electronic payments, as well as project cash flows on monthly and quarterly basis.
• Support HQ Finance the preparation of financial reports to USDA.

Manages finance and administration components of program support

• Contributes to business development efforts, particularly in costing the local expenses and supporting partners in budget development.
• Supervises Grant Manager to conduct pre-award assessments for all new sub awardees and due diligence completed for new and current sub awardees on the prescribed frequency, and grants management reporting and compliance.
• Leads all subrecipient financial monitoring processes in accordance with sub-recipient financial monitoring policy and reviews subrecipient reports prior to subsequent reviews at the regional or HQ levels.
• Supports proper project close out in cooperation with the program manager and team and Chief of Party.
• Supervises Finance and Accounts Manager for finance and accounting components of the project and monitors the HR and Admin Manager for staff associated records, management and compliance.

Leads procurement efforts to identifying and obtaining goods and commercial services

• Oversight of the smooth operation of the project, including maintenance of office supplies and management of service providers.
• Maintains asset lists and manages appropriate asset disposition per organizational and donor policies.
• Reviews the vehicle fleet, including maintenance and analysis of vehicle use logs.
• Coordinates the acquisition and renewal of insurance as required by law for national personnel and vehicles.
• Manage contracts and service agreements to ensure compliance with procurement policy.
• Ensures compliance to all procurement policies, procedures and practices in line with USDA and LWR requirements.

• Bachelor’s degree in public accounting, Business Administration or the equivalent. Post-graduate course work is highly desirable, and an accounting certification is essential.
• A minimum of seven (7) years demonstrated experience in public accounting, auditing, and office administration is essential.
• A minimum of 3 years’ experience implementing or overseeing financial and administrative aspects of multi-year, high value institutional donor funded programs.
• Demonstrated l knowledge of U.S. government funding rules and regulations, cooperative agreements and contracts. Other bi-lateral donor rules and regulations a plus.
• Essential experience providing capacity building, conducting financial reviews/monitoring of partner organizations (NGOs, CBOs), and overseeing corrective action plans.
• Demonstrated proficiency in using accounting, Word, Excel, PowerPoint, Outlook, SharePoint, and web browser software. Experience in the effective use and management of Quick Books or MIP is essential.
• Highly developed, focused, quality controlled, compliant and efficient in work activities including project accounting, tracking and monitoring, writing, editing, typing and filing.
• Ability to work effectively both independently and as part of a team and to effectively supervise and manage small teams.
• Ability to prioritize, organize and carry out multiple tasks efficiently under pressure and with little supervision; ability to accept supervision.
• Highly developed analytical and communication skills, and ability to assimilate and process information for wide-ranging audiences.
• Ability to work with diverse groups of people in multicultural, team-oriented environment.
• Professional proficiency in written and spoken English. Additional language(s) spoken in the region a plus.
• Authorization to work legally in Vietnam.