Project Management

• Ensure that the project is in adherence to the Project Management Manual as well as complementary policies and procedures related to subawards, procurement, and finance and administration.
• Take active roles in startup processes including participating in the handover from the Program Strategy and Business Development and Grants and Contracts teams, manage project startup processes with relevant stakeholders, and participating in the recruitment of project staff (e.g., writing job descriptions, participating in interviews, etc.) as required.
• Proactively manage all grants and specifically the In-Kind Grants cycle for Hatcheries, Cooperatives and
• Demonstration plots as detailed in the LWR approved work plan for years 1 to 5, from promotion, briefings, applications, assessment, awarding and post awarding steps and compliance requirements.
• Work in partnership with Project Managers/Coordinators/Officers/Directors/Team to include tracking progress of program targets and deliverables, identifying issues/challenges that need to be addressed, and ensuring that technical and financial reporting requirements are met in line with Project
• Management Manual as well as complementary tools, policies, and procedures.
• Apply knowledge of donor rules and regulations to monitor for compliance for various actions during project start up, implementation, and close out (e.g., procurement, budget adjustments, modifications).
• Collaborate with country staff to supervise grant funds and sub-agreements and contracts, review budget variance analysis, financial reports, and project spending, and monitor/update spending plans with project teams as required.
• Liaise with the Grants and Contracts team to provide information or carry out follow up actions related to sub-recipient management (contracting, reporting, and monitoring).
• Backstop and participate in regular work planning, review of progress toward project targets and deliverables, monitoring expenses vs. budgets, identifying issues that need to be addressed, and implementing needed adjustments.
• Provide input into budgeting and forecasting exercises related to grants and sub award project spending within the fiscal year; coordinate with International Finance to support the project team in timely review, analysis, and decision making related to spending versus budgets.
• Ensures grants and sub award compliance to all project management policies, procedures and practices in line with USDA and LWR requirements.

Data Management, Documentation, and Reporting

• Ensure project and award management data integrity and completeness by maintaining project documentation and reports in electronic databases.
• Work with and provide data to the MEL team relating to grants and subawards contributions to achieving targets for relevant performance indicators

Coordination and Collaboration

• Compile project information required for regulatory and donor compliance reporting or internal and external audits, in coordination with relevant teams in the Finance and Administration (F&A) Department.
• Contribute to the wider work of the PBU through active participation in the achievement of the business unit’s goals, team meetings, working groups and the development and sharing of technical knowledge and resources.
• Assist with team’s administrative duties such as international wire transfers, documentation, and other operational support.

Business Development

• When requested, serve in a proposal role for relevant country-specific interventions and proposals that are related to their current portfolio and/or technical expertise.

• Bachelor’s degree or higher in finance, business management, international development and/ or relations or similar fields with at least 5 years’ experience managing and implementing international development programs or equivalent combination of education and experience.
• Minimum eight years experience working with colleagues in a multicultural, multi-linguistic environment.
• Minimum of five years experience working with US-based and international partners (NGO/FBO/CBOs, universities and other technical institutions).
• Essential: knowledge of U.S. government funding rules and regulations, cooperative agreements and contracts. Other bi-lateral donor rules and regulations a plus.
• Demonstrated knowledge of international development, including humanitarian standards and best practices, economic development/livelihoods.
• Demonstrated knowledge of international donor funding mechanisms (including grants, contracts, and cooperative agreements) is essential. Experience with US Government funding and grants management is highly desirable.
• Ability to communicate effectively and credibly, both verbally and in writing.
• Professional proficiency in written and spoken English and Vietnamese. Additional language(s) spoken in the region a plus
• Proficiency in Office 365 applications including Word, Excel, SharePoint, and PowerPoint. Experience with Salesforce a plus.
• Ability to work effectively both independently and as part of a team.
• Ability to implement and manage project and collaborate across multiple teams.
• Authorization to work legally in Vietnam.