Administrative & Executive Support

• Manage the Chairman’s calendar, schedule appointments, and organize meetings.
• Prepare agendas, briefing notes, and presentation materials for meetings.
• Draft, review, and manage correspondence, emails, and official documents.
• Ensure the Chairman is well-prepared for all engagements.

Communication & Coordination

• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Screen and prioritize calls, emails, and requests.
• Liaise with senior executives, partners, and VIP guests professionally.

Travel & Event Management

• Arrange domestic and international travel, accommodation, and itineraries.
• Organize official events, conferences, and functions attended by the Chairman.
• Manage logistics for business trips, including visas and required documentation.

Office & Information Management

• Maintain an organized filing system for documents and records.
• Ensure confidentiality of sensitive information at all times.
• Track deadlines, projects, and follow-ups to ensure timely completion.

Personal Support

• Assist with some personal matters that overlap with the Chairman’s professional commitments.
• Run occasional personal errands with discretion.

Education & Experience:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 1 years’ experience as an Executive Assistant or PA to senior management.
• Experience in corporate, government, or high-profile environments preferred.

Skills & Competencies:

• Excellent written and verbal communication skills (English & Chinese).
• Strong organizational and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and handle multiple priorities.
• High level of discretion, integrity, and professionalism.

Other Qualities:

• Flexible working hours to accommodate the Chairman’s schedule.
• Well-groomed and presentable appearance.
• Positive, proactive, and solution-oriented mindset