** Role Summary

The Purchasing Officer is responsible for assisting the OPMS Purchasing department as directed by the Senior International Purchasing Officer, and Procurement Manager.

** RESPONSIBILITIES

• Check purchase requisitions for approvals and appropriate authority

limits.

• Process purchase requisitions to purchase orders.

• Ensures MACA procedure is adhered to in the procurement, receipt, storage, delivering and issuing of materials, goods and services with a focus on local suppliers.

• Enter data into the purchasing record spread sheets accurately and

in a timely manner.

• Responsible for the cost-effective procurement for goods and service.

• Search for, investigate and evaluate new sources of cost-effective

supply options

• Receiving/updating invoices for purchase orders.

• Generating air waybill for international shipments.

• Managing stock and distributing staff safety uniforms.

• Establishing good rapport with existing and new suppliers.

• Keeping a list of suppliers updated.

• Administration support as required.

• Actively participate and contribute to the continuous improvement

and innovation of MACA work practices.

• Commitment, respect and compliance to the MACA safety, health

and environment policies, MACA Safety Programs Fitness for Work

policy and MACA’s vision and core values.

* Performance Measures

• Follows MACA procedure and gains authority approval for specified

limits in the purchasing of goods and services.

• Monitor and resolve all reported discrepancies, overage, shortage and damaged goods and or materials.

• Ensures timely completion and delivery of orders.

• Maintains positive and professional relationships created with

suppliers and OEM’s

• Negotiates with and research suppliers to receive the most cost-

effective product.

• Manages internal queries concerning purchase orders in a timely

manner.

• Ensure successful completion of supply reports.

• Process improvement projects/activities and system audits

documented appropriately and completed within agreed timeframes.

* Experience/Qualifications

• 2+ years’ experience in similar roles

• Strong administration and data entry skills

• Sound knowledge and demonstrated experience in purchasing, expediting, stock control, accounts payable and administration.

• Good English proficiency

• Microsoft Office proficient (Excel, Email, Word etc..)

* Desirable

• Experience working in an office environment.

• Accounting degree

• ERP system experience

* Personal Characteristics

• Strong attention to detail

• Shows initiative.

• Sense of priority and urgency

• Shows commitment & passion.