• Follow and maintains knowledge of all school policies and procedures.

• Perform general office duties including answering multi-line phones, routing telephone calls or messages to

appropriate staff, greeting the public, typing, proofreading, filing, sorting and handling incoming and outgoing mail,

as needed.

• Research, create, input, format, organize and edit relevant data as needed or requested and prepare in a

usable for mat for the school.

• Completes a high volume of computer work, using school computer and programs, to input a high volume of

data with speed and accuracy, including confidential data, in an environment with constant interruptions.

• Processes and tracks employee timesheets and work with the personnel officer and the HRD for approval.

• Assists in preparing school materials (i.e., brochures, newsletters, learning materials etc.).

• Reconciles account balances and financial documentation (Request form, cash receipts, and approval) ensuring

accuracy.

• Independently or in accordance with general instruction, composes correspondence on a wide range of subjects,

requiring knowledge of procedures and policies of the assigned area.

• Serves as receptionist and gives information or directs visitors and parents to appropriate offices, as needed.

• Answers inquiries concerning standardized policies, procedures, and regulations.

• Coordinates scheduling of meetings, appointments and travel and assists with all other administrative needs.

• Schedules conferences, programs, events and teachers individual schedule as required including creating

schedules, contacting all invited parties, preparing confirmation and distributing materials to teachers.

• Places orders for all classroom and office supplies, as needed or requested.

• Professionally represents the school and the District in interactions with parents, community, staff and students.

• Maintains appropriate certifications and training hours as required.

• Attends work regularly and is punctual.

• Supervise academic secretary

• Check and process the sick and annual leave

• Process and confirm teacher and staff probation with HR

• Monitor and report the monthly teacher tardiness

• Arrange and monitor with the personnel officer the teacher written test

• Help and arrange the teacher interview with the personnel officer.

• Work and check with the personnel officer the in and out process of the teachers

• Work with Personnel officer and Submit the monthly staff movement:

• Promotion

• Change position

• Change campus

• Change working hours

• Suspension, fire, lay off, ditch

• Write and keep Aii Academic Secretary history record (All Campuses)

• Update Academic and secretary staff details

• Ensure and evaluate all teaching materials and equipment are in good condition.

• Ensure and maintain the order of the academic office

• Maintain records and files especially teachers and other staff CVs

• Write and submit history of the academic events every month

• Process new teacher and academic staff the username, email and MJQ server etc.

• Other assigned tasks

• A bachelor degree in Education/Administration or related fields

• Excellent problem solving skills, and able to use initiative

• Ability to patiently work with people from a variety of backgrounds, cultures, religious views

• Ability to calmly manage and prioritize multiple tasks

• An approachable and friendly spirit, easy to smile and a can-do attitude

• Excellent computer skills with the MS Office Suite and proficient with Social Media

• Ability to understand and keep within a budget

• Excellent communication skills, both verbal and written in English

• Strong administrative and organizational skills