Job Description

• Recalculate all amounts on invoices; make sure all supporting documents (Purchase Requisition (PR), Purchase Order (PO), price comparison, Delivery Note, etc.) have been approved within the authorized limits and have been attached

• Clarify any unusual or questionable invoice items or prices

• Prepare Payment Advice (PA) forms and submit them to the Chief Accountant and Head of School for review and signature

• Prepare Payment Voucher (PV) forms and submit them to the Group Deputy Head of Finance & Board for review and signature

• Keep track of all payments and expenditures

• Update the Budget Control List for professional development (PD) expenditures, class budget requests, and the marketing budget

• Prepare and process payments before due dates

• Maintain vendor files (Supplier Payment Authorized Form-SPAF)

• Maintain all payment information records

• Submit monthly tax returns to two tax departments

• Fill out all forms and process documents in an orderly and proper manner

• Prepare inventory reports for student and staff uniforms, backpacks, caps, mugs, etc.

• Assist with internal and external audits

• Undertake other tasks as assigned by the Group Deputy Head and Chief Accountant.

• Fulfill their role in promoting and safeguarding the welfare of all students in the school by:

o Attending regular professional development child protection and safeguarding programs and sign a Code of Conduct

o Reporting to the Designated or Deputy Safeguarding Lead any concerns they have for the welfare of a student

Job Requirements

• Bachelor’s degree in finance and accounting

• At least 2 years of experience in accounting preferred

• Proficient in written and spoken English

• Proficient in MS Office, internet use and email

• Strong interpersonal and communication skills

• A positive personality, can-do attitude and willingness to learn