•Act as the point of contact among executives, employees, clients and other external partners • Manage information flow in a timely and accurate manner • Manage executives’ calendars and set up meetings • Make travel and accommodation arrangements • Rack daily expenses and prepare weekly, monthly or quarterly reports • Oversee the performance of other clerical staff • Act as an office manager by keeping up with office supply inventory • Format information for internal and external communication – memos, emails, presentations, reports • Take minutes during meetings • Screen and direct phone calls and distribute correspondence • Organize and maintain the office filing system • Support the development and implementation of HR initiatives and systems • Provide counseling on policies and procedures • Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process • Create and implement effective onboarding plans • Develop training and development programs • Assist in performance management processes • Support the management of disciplinary and grievance issues • Maintain employee records • Review employment and working conditions to ensure legal compliance

• Work experience as an Executive Assistant, Personal Assistant or similar role • Excellent MS Office knowledge • Outstanding organizational and time management skills • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) • Excellent verbal and written communications skills in English; Chinese • Proven experience as HR officer, administrator or other HR position • Knowledge of HR functions (pay & benefits, recruitment, training & development etc.) • Understanding of labor laws and disciplinary procedures • Proficient in MS Office • Outstanding organizational and time-management abilities