** Job Purpose: The job holder is responsible for leading the Administration and Property Management Department to ensure effective management of property and overall administration across the bank. ** Job Dimension: - Budget (Operating/Capital): As per the Delegation of Authority - Total No. of Reporting Staff:      2  ** Communications & Working Relationship - External: Local authority, suppliers, contractors - Internal: All staff ** Key Responsibilities: * Property - Responsible for maintaining all bank’s premises and Lease properties per lease agreement. - Provide assistance in reviewing work carried out by contractors so it is completed on time. - Review invoices presented are in line with quote and paid in time. - Review maintenance checklist, if any, issued by Consultants to carry out maintenance program. - Ensure bank vehicles are properly utilized and in good & safe driving condition. - Responsible for the change/updating of Branch Prime Lending Rate. - Handle tenancy for the premises of the branch(es). * Administration - Managing supplies and procurement, contractual order placement functions, Vendor management, establishing contracts and SLAs where possible. - Handle ad-hoc projects such as renovation of premises, event management, etc. - Managing logistics, inventory and stock taking functions. - Overall management of project costs. Plan, develop and implement cost effective workflow strategies and solutions in line with budget allocations. - Liaise with Department Heads regarding the storage of documents as per Records Management instructions. - Manage destruction of bank vouchers, records, files, document every three months. These documents must be more than 10 years old from date of last transaction. * Leadership: - Take ownership of staff’s performance and development. - Manage ongoing staff performance by providing coaching and guidance - Provide feedback on performance - Encourage and maintain open and candid communication links - Keep staff informed of CIMB Bank objectives and their role in those plans - Career guidance and advice - Assess training needs and recommend programs for technical skills, interpersonal skills, relationship building - Create an inspiring and collaborative work environment that enables others to excel

- Qualification in Administration or a related field; - 5-7 years of experience in administration and property management, preferably in the bank industry; - Demonstrate strong leadership capability and ability to communicate to various level and group of people from different background; - Ability to work under matrix environment with deadline; - Ability to manage and work with contractor; - Understanding of floor plan and renovation/maintenance program; - Excellent project management skills; - Excellent knowledge about tender; - Excellent communication and interpersonal skills; - Excellent organization and execution skills; - Ability to work well with local authority including the knowledge of property related legislation; - Willingness to travel; - Computer literacy in MS application, Word, Excel, Power Point, and MS Project is a plus.